Administrative Assistant
Description
We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to the CTO of our company. The ideal candidate will have excellent communication and interpersonal skills, as well as strong problem-solving abilities.
Responsibilities
- Manage the CEO’s calendar, including scheduling appointments, arranging meetings, and coordinating travel arrangements as needed.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including:
– Assisting with special projects.
– Designing and producing complex documents, reports, and presentations.
– Collecting and preparing information for meetings with staff and outside parties.
– Composing and preparing correspondence.
– Maintaining contact lists.
– Making travel arrangements.
– Completing expense and mileage reports.
- Prepare reports, presentations, and other documents as requested by the CEO.
- Assist in the preparation of financial reports, including invoicing and bookkeeping tasks.
Requirements
- Strong organizational and time management skills
- Excellent written and verbal communication skills, including command of written English
- Ability to prioritize and multitask effectively
- Proficient in Microsoft Office and other software programs as needed
- Attention to detail and ability to maintain confidentiality
- Experience with bookkeeping or accounting is a plus
