Director of Facilities

10+ years

The Director of Facilities directs and manages the daily operations of the Department of Grounds and Building Maintenance staff. The Director needs to be a highly motivated,
responsible and responsive hands-on manager who will plan, organize, direct, and control all aspects of the Department operations, including building maintenance, plumbing, heating, air conditioning, electric, building safety and security, grounds, construction projects and all other facility related management.

  • Hires, schedules, and supervises all building and grounds maintenance staff at the school.
  • Responsible for department personnel management, including performance evaluation, training and development, and discipline.
  • Manages responses to all facility work orders originating from building users, using established processes and develops new processes as appropriate.
  • Prioritization and scheduling of daily workloads and summer projects
  • Schedules and performs regular preventive maintenance on all building systems, including MEP, roofs, finishes, safety and monitoring systems, school vehicles and other equipment.
  • Selects third party maintenance contractors and manages the fulfillment of their contract obligations, including quality control of their work.
  • Organizes, schedules, and supervises all repair and construction projects, with sensitivity to school seasonality, budget realities and operational need.
  • Ensures compliance with local, state, and federal regulatory requirements, including work safety regulations.
  • Oversees inspections of all building systems as needed for compliance (boiler, fire alarms, fire drills, elevators, etc.).
  • Supervise security and fire safety of the campus.
  • Oversee and manage the farm program.
  • Develops an annual operating budget and capital renewal (PPRRSM) budget for facilities department in conjunction with CFO and with approval of the Head of School, and controls facilities expenditures.
  • Oversee the maintenance, inspection, and compliance of school housing.
  • Develops and executes strategy for maintenance and operation of the campus.
  • Collaborates with program and staff leadership, to understand special needs and maintain quality of support to the mission (e.g., academic leaders, food service, athletics, technology, security). Provides facilities support to campus events (e.g., setups and takedowns)
  • Work with the CFO to assure compliance with town, state and federal regulations related to facilities operations.
  • Participates constructively in the strategic development and management of the campus (e.g., master plan, zoning compliance, utilities services, energy management)
  • Ten years of related technical work experience is required, including a minimum of two years’ experience in an educational setting. Related experience could entail construction, plant engineer, or facility management.
  • Communication skills (oral and written) and confidence in conveying information to all types of members of the community, including teachers, administrators, trustees, parents, students.
  • Ability to adapt behavior to function effectively in the institution’s culture.
  • Commitment to the institution’s needs and readiness to respond 24/7/365 as reasonable and necessary.
  • College or trade school degree or equivalent experience required, preferably in one of the following disciplines: Industrial Management, Construction Management, Civil, Mechanical or Electrical Engineering, or Architecture.
  • Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate BAS (building automation system). Related experience with databases sufficient to comfortably apply the CMMS features. Knowledge of Johnson Controls and Fireline system is helpful.
  • Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal.
    experience in at least one technical trade (carpentry, mechanical, electrical, structural)

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