Office Manager/Bookkeeper

  • Detail Oriented
  • Organized
  • Must be able to prioritize tasks and not be bothered by frequently changing priorities.
  • Must be able to work with frequent interruptions.
  • A/P and A/R
  • Data Entry
  • Payroll
  • Taxes
  • QuickBooks
  • Microsoft Office Suite.
  • Answer Phones
  • Invoice Management
    • Receive and log invoices.
    • Distribute for approval and coding.
    • Record invoices in BuilderTrend, QuickBooks, and the Invoice Log.
  • Pay Bills
    • Run Unpaid Bills Report from QB and once invoices to be paid are selected, create, and distribute checks.
  • Receivables
    • Create Invoices in Excel and send to client.
    • Receive and post payments in QuickBooks, BuilderTrend, and various other Excel spreadsheets.
    • Prepare deposits.
  • Payroll
    • Collect time sheets and enter for weekly payroll.
    • Prepare and pay payroll taxes.
  • ┬áCommunicate with the accountants as necessary.
  • Balance the bank statement.
  • Enter credit card receipts and balance credit card statement.
  • Prepare various reports from QuickBooks, Excel, and BuilderTrends
  • Track and maintain Certificates of Insurance for subcontractors.
  • Prepare new client folders and set up in BuilderTrend and QuickBooks.
    • Create Purchase Orders, Change Orders, and Allowances for new jobs.
  • Order office supplies.

Any questions?

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